Mortgage Checklist: Documents Required for a Commercial Mortgage

By: Devon Jones0 comments

If you’ve ever purchased residential property, you’re familiar with the paperwork involved—but securing a commercial mortgage is a different challenge entirely. Unlike a residential mortgage, a commercial mortgage demands extensive documentation, including detailed reports about the property’s condition, purpose, and income generation. This is because commercial lenders need to assess not only your financial eligibility but also the viability of the property as a profitable investment.

To streamline what can often be a complex and time-consuming process, we’ve compiled a comprehensive list of essential documents. Being prepared with these in advance will help ensure a smoother, faster approval process.

Here’s a list of documents you need to gather and provide by category.

Purpose of the Loan

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If new acquisition, a copy of the Purchase Agreement

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If refinance of existing property, existing loan balance, amortization schedule and maturity date

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Amount of financing required, including details on intended use of funds

Property Information

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Detailed description of the property (age, location, nature of construction, number of units, suite mix, parking, details of building amenities)

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If existing property, three (3) years of historical detailed operating statements, noting actual income and expenses for the property

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Current rent roll, including occupancy date, monthly rent, amenities, unit size (sf), and any additional items included in the rent

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Property taxes, insurance, and utility invoices for the most recent 12-month period and/or current detailed operating statements for the property

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Copy of Environmental Site Assessment conducted post-construction within the past 12 months from an acceptable firm.

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Copy of Appraisal report (if required) completed within the past six months from an acceptable firm.

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Copy of Building Condition Assessment or Engineers Report (if required) completed within the past 12 months from an acceptable firm

Borrower & Guarantor Details

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Borrowing Entity

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Organizational chart detailing company structure, key individuals, and reporting responsibilities

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Financial statements for the most recent three years

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Current credit report

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Validation of substantive asset values listed in the financial statements (tax assessments)

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Detailed real estate portfolio with comprehensive portfolio analysis

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Personal Net Worth Statement(s) (if required)

Gathering all these documents and getting them ready in advance can greatly speed up your application so that you can finalize your purchase or refinance and get back to business sooner. Download a copy of the checklist above for when you need to prepare for your next commercial mortgage.

For over 30 years, Sunlite Mortgage has provided reliable, flexible financing for industrial, commercial, office, retail, and multi-unit residential properties.

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